Ethics Review - Frequently Asked Questions

Q. How long am I expected to keep my research data? (Section 12.2 of the Protocol form)

You should consult with your professional organization. For example, the American Psychological Association dictates that data must be retained for 5 years after publication of the study results.

Q. Are there any recommendations as to how my data should be stored? (Section 12.2 of the Protocol Form)

Data in paper format or stored on DVDs, CDs, USBs or other portable devices should be stored in a locked cabinet in a locked office.  Recorded information should not include the name of the participant; only use an identification code.  Transcribed data should not include participant names or any other identifying information. Participant names or contact information should not be stored in the same location, on the same computer, CD, or any other electronic devices as the transcribed data or audio recordings. All electronic data should be stored on a password protected device.

If electronic data is particularly sensitive or potentially of high risk to the participant, it should be encrypted.

Q. I will be doing the data collection for my research at a school board.  Should I obtain ethics approval from UWO or from the school board first or should I seek both approvals at the same time?

It is recommended that you obtain ethics approval from UWO first.

Q. Am I allowed to pay (compensate) the participants in my research?

In general, you may compensate participants for any out-of-pocket expenses they might incur as a result of participating in your study - parking, transportation, child care expenses, etc. When offering compensation, you must be careful that the amount of compensation does not induce the potential participant to participate without taking into consideration the possible risks the study may pose to him/herself.
Please also see the guidelines available at: http://www.uwo.ca/research/ethics/guidelines%20for%20all/NMREB/3g005-guideline-compensation-in-ads-feb-2005.pdf .
The Research Ethics Board will consider requests to allow compensation to participants on a case-by-case basis.

 

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