Graduate Program - Privacy Policy


The Faculty of Education at the University of Western Ontario is committed to protecting the privacy of all individuals with whom it comes in contact, regardless of whether they are registered as a student on campus or are participating in online graduate courses.

During the registration process, the following personal information is collected from applicants: surname, given names, former surname, address, email address, telephone number(s), academic transcripts, Social Insurance Number, date of birth, and immigration status. This information is used to communicate with applicants, identify any pre-existing UWO academic records, assess qualification and determine appropriate tuition fees.

Information relating to academic performance while enrolled in a program at UWO is used for evaluation purposes and is protected in accordance with applicable University policies. Certain other personal information, such as marital status, mother tongue and gender, is collected in order to comply with Statistics Canada reporting requirements.

Online courses that operate in E-Campus, the software which supports online courses, require technical, instructional and administrative support. As a result, designated staff members may have access to personal information within courses for various reasons to perform their individual functions. Such access includes, but is not limited to, both routine system maintenance and reviews of student participation. Researchers are only provided access to the contents of courses where consent has been received and after being granted permission from an ethics review committee.

For further information on the University of Western Ontario's approach to privacy protection, please visit the Privacy Office website at http://www.uwo.ca/privacy/. To obtain additional details regarding the collection, use and disclosure of personal information by the Graduate Education Office, e-mail graded@uwo.ca.